Resources • rollout • evidence • security

Practical guides for fire door inspection teams

Use the resource library to review rollout, evidence capture, outputs and access controls before you roll the workflow out across more buildings, teams or clients.

Start with the three setup guides that stop records drifting early.
Go deeper into inspection evidence, remedials, outputs and portal delivery.
Use security and IT pages when internal stakeholders need cleaner answers.

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Inspection guides
Outputs + billing
Portal + security

Supports compliance workflows and evidence retention (not legal advice). No compliance guarantee. See scope notes →

Jump to: Start here Guides Security

At a glance

Best for: Teams rolling out inspections, outputs or portal workflows
Start with: Door IDs, inspection evidence and audit trail basics
Then use: Migration, billing, integrations and IT guides as needed

Inspections

Exports

Portal

Fire Door App overview showing inspection planning and delivery. — Resource library

Home Resources

Best for

Teams rolling out inspections, outputs or portal workflows

Practical guides for fire door inspection teams - covering rollout, evidence capture, outputs, portal delivery and access controls before you scale across more buildings, teams or clients.

Start with

Door IDs, inspection evidence and audit trail basics

Three setup guides that stop records drifting early.

Door register & door IDs Fire door inspection checklist Fire door audit trail checklist

Then use

Migration, billing, integrations and IT guides

Go deeper into outputs, portal, remedials and security when internal stakeholders need cleaner answers or the team is ready to scale.

Import existing PDF reports Accounting & CRM integrations Security & IT overview

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Covers

Start here Inspection guides Outputs + billing Portal + security

Inspections Exports Portal

Start here

A simple
rollout path.

If you're new to Fire Door App, these three steps keep door identity and evidence consistent from day one - before records have a chance to drift.

Identity

Lock door IDs
& locations

Pick a stable door ID scheme and location hierarchy before the first inspection. Records that start with a clean identity don't need reconciling later - and repeat visits automatically stay attached to the right doors.

Guide Door register & door IDs

Evidence

Standardise the
evidence pack

Use a consistent checklist and photo set so inspection outputs are comparable across buildings, inspectors and time. One standard format means the third visit is directly comparable to the first without manual interpretation.

Guide Fire door inspection checklist

Trail

Keep the audit
trail joined up

Make sure inspections flow into remedials and exports without rebuilding the story in spreadsheets. A joined-up trail means the door record at sign-off contains everything that happened - without manual assembly before each handover or audit.

Guide Fire door audit trail checklist

Guide library

Short checklists you can hand
to a team before the next rollout or audit.

21 practical guides covering setup, inspections, outputs, billing, portal and security.

21 guides

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Setup guide

How to use the app

Setup checklist - security, team, branding
Inspections -> remedials -> PDFs workflow
Quotes, invoices and Client Portal handoff

Setup guide

Workspace setup checklist

Roles and access model - who gets what
2FA policy and recovery notes
Branding and default settings checklist

Door register & door IDs

Simple rules for stable IDs - don't reuse, don't drift
Location hierarchy checklist for clean reporting
Edge-case playbook - replacements, duplicates, unknowns

Migration guide

Import existing PDF reports

Start from scratch vs import PDFs
Extraction checklist and common gotchas
Review steps before saving

Reference

Glossary hub

Definitions and why it matters for key terms
Common failure modes to avoid
Links to the relevant playbooks

Standards guide

BS 8214 inspection records

Minimum record template - IDs, outcomes, evidence, history
Photo evidence set that makes before/after clear
Consistency rules for teams and handover-friendly records

Field guide

Fire door inspection checklist

Door identity and location checklist
Minimum dataset per door - outcomes, notes, severity
Photo evidence checklist for audits and handover

Field playbook

On-site inspections playbook

Pre-site prep and scope checks
Fast capture tips and photo standards
Offline and sync expectations

Audit guide

Fire door audit trail checklist

Repeatable process - inspections -> remedials -> proof
Minimum evidence pack per door for QA and audits
How signatures on PDFs stay tied to the record

Tagging guide

QR tagging for door registers

Rollout checklist - ID strategy, print, install, QA
Safe placement and replacement runbooks
Scan logs and access control basics for shared links

Navigation guide

Floorplans & door navigation

Site -> building -> floor -> area model
Floorplan upload and pinning playbook
Edge cases - multi-block, duplicates

Workflow guide

Findings -> quote -> approval

Pre-visit and capture consistency checklist
Quote scope and approval loop runbook
Handover to remedials and scheduling

Delivery guide

RAMs: from scope to PDF pack

When to create RAMs in the workflow
Template/preset strategy and versioning tips
Issuing PDFs and linking to evidence

Reporting guide

Reports & exports playbook

PDF vs CSV guidance by audience
Naming and retention conventions
Suggested handover pack contents

Pricing guide

Pricing & quotes line items (CSV)

Minimum viable pricing setup checklist
Export -> edit -> import safety checks
Presets vs overrides guidance

Billing guide

Invoices & payments

Setup defaults - VAT, deposits, terms
Issue -> remind -> paid lifecycle
Online vs offline reconciliation tips

Integration guide

Accounting & CRM integrations

Which integrations are available and what they do
What syncs - payments, payouts, invoices, clients
Setup checklist and reliability notes

Builder guide

Fire door builder guide

Preset strategy for standardisation
Pricing overrides - when to use them
Rollout checklist for installers

Planning guide

Remedials prioritisation

Simple severity scheme and team rules
Project grouping and scheduling checklist
Close-out evidence and outputs checklist

Portal guide

Client Portal rollout checklist

Access and notification checklist
Handover expectations and comms copy
Safe sharing and access control notes

IT guide

Security & IT overview

Roles and 2FA overview - high-level
Audit trail and export expectations
Customer-side security checklist

Workspace separation

Separate customer workspaces help keep records scoped to the right organisation.

Role-based access

Invite teams by role so office, site and managers have the access they need. 2FA can be enabled as part of your workspace policy.

Audit-friendly trail

Inspections, remedials and outputs stay linked back to the same door record. What changed, when, and who updated it is visible in the history.

Exports anytime

Export PDFs and CSVs as you go for audits, handover and retention. You own the exports and can store and share them under your own policies.

For a full IT and security overview to share with internal stakeholders.

Use the guides, then test the workflow

See the whole process on
one real building.

Use the resources to tighten IDs, evidence, outputs and portal handover, then run one building through Fire Door App so the whole record stays joined up from inspection to sign-off.

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