From defect raised to verified close-out.
A defects board only helps if things leave it. Prioritising by risk rather than by convenience, scheduling the remediation, and closing out with evidence that will still mean something in three years.
Section 01How to do it
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01
Raise it from the finding
A failing penetration becomes a defect automatically, still pointing back at the survey and the photograph that raised it.
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02
Prioritise by what it protects
A shortfall on an escape route is not the same as one in a plant room. Order the board by consequence, not by ease. As a working rule: high is an open or unsealed penetration on a compartment line protecting an escape route, or a missing collar on a combustible pipe; medium is a partial batt, short or incompatible sealant, or an annular gap out of tolerance; low is cosmetic finishing, or a single service in a lower-risk location.
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03
Assign it to a person and a date
They are emailed. Unassigned work is work nobody is doing.
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04
Schedule the remediation visit
As its own work type — an install or remediation visit is a different job from a survey, with different outputs.
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05
Close out with the right evidence
The tested system used, and photographs from before, during and after. The during shot is what proves the detail.
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06
Verify, then publish the pack
The pack assembles from the penetration records themselves — their photographs, the tested system each one references and its defect history — so nobody compiles a folder at the end of the contract.
Section 02What the app actually does here
- A failing or defective penetration becomes a defect on the board without retyping
- Defects can be created for all failures at once, or only the ones you select
- Five statuses run from open through to verified, with cancelled as its own outcome
- Severity is recorded as low, medium or high — a workflow planning field that orders your board, not a grading of the building
- Defects can be bulk-updated, cleared when complete, and restored if cleared in error
- Remediation work is captured as its own work type, with before, during and after photographs
- A fire stopping Works Completed Report is issued from the closed board
- RAMs can be generated directly from a defect
Section 03What goes wrong
Every one of these has cost somebody real time. They are cheap to avoid and expensive to unwind.
If nothing is being closed, the board is a list of known problems with dates on it — which is worse than not having one.
The finished face proves nothing. This is the single most common evidence failure.
If the system changed, the record has to say so. Silence here is the expensive kind.
Section 04Questions
Q01
How is a defect different from a fire door remedial?
Q02
Can we quote for remediation from the board?
Q03
What proves a defect was actually fixed?
Section 05Related
Guides help. Doing it helps more.
Everything above is checkable inside the trial, on a real building, with nothing held back and no card required.
7-day trial · No card · Cancel anytime