A fire stopping record that survives a handover.

Section 01How to do it

1. 01

   Give every penetration an identity

   An ID, a location and a position on the floorplan. Without this the rest is a photo album.

2. 02

   Photograph as found

   On a survey, an as-found photograph. On an installation or a re-seal, before, during and after — because the middle one is what proves the detail behind the finished face.

3. 03

   Reference the tested system

   What it was installed to, not what it looks like. This is the difference between a record and an opinion.

4. 04

   Record rating achieved against rating required

   A shortfall stated on the record is a manageable problem. A shortfall in somebody’s head is not.

5. 05

   Keep certificates and their expiry visible

   Expiry warnings surface before they lapse, so renewal is planned rather than discovered on site.

6. 06

   Hand over the whole thing, not a summary

   Survey report, per-penetration reports and the register CSV. A summary is not evidence.

Section 02What the app actually does here

• Every penetration carries its supporting element, substrate, services, opening size, annular gap and seal depth
• The tested system used is recorded against the seal, with its certification body and reference
• A survey records as-found photographs; an installation records before, during and after
• No access is a recorded outcome with a mandatory reason, never a silent pass
• The tested-systems appendix carries the certification reference for every system used in the report
• Certificate expiry dates are held per system, and warn you before they lapse
• The whole register exports as CSV, one row per penetration

Section 03What goes wrong

Every one of these has cost somebody real time. They are cheap to avoid and expensive to unwind.

Section 04Questions

Section 05Related