A fire stopping record that survives a handover.

Section 01How to do it

1. 01

   Give every item an identity

   An ID, a type, a location and a position on the floorplan — or the code already on its label, scanned or typed. Without this the rest is a photo album.

2. 02

   Photograph it as found

   On a survey, an as-found photograph. On an installation or a re-seal, before, during and after. The middle one proves the detail behind the finished face.

3. 03

   Name the tested system

   What it was installed to, not what it looks like. This is the difference between a record and an opinion.

4. 04

   Record the rating achieved against the rating required

   A shortfall written on the record is a manageable problem. A shortfall in somebody’s head is not.

5. 05

   Keep certificates and their expiry visible

   Expiry warnings show up before they lapse, so renewal is planned rather than discovered on site.

6. 06

   Hand over the whole thing, not a summary

   The survey report, with its scope and sampling statement, the items not reached and why, and the schedule of works. Add per-item reports where a single item is the question. A summary is not evidence.

Section 02What the app actually does here

• Nine types of fire stopping are recorded in their own right. They include penetration seals, linear joints, cavity barriers, fire and smoke dampers and fire-resisting ductwork
• Construction defects, structural protection and fire-resisting glazing are recorded too
• Each type asks only for the fields it needs, so a cavity barrier is not asked for an annular gap
• Custom forms let you choose the fields each kind of item asks for, add your own questions, and add item types of your own
• Add checks of your own, answered Pass, Fail or N/A. An item with a failed check cannot be saved as a Pass
• The tested system used is recorded against the item, with its certification body and reference. The list offers only systems that apply to that type
• A survey records as-found photographs. An installation needs before, during and after photos before a new item will save
• No access is a recorded outcome with a reason, never a silent pass. A failed item needs a severity
• A building keeps one register row per item across every survey, so a re-survey starts from last visit’s items
• Scope & sampling records the areas covered, what was left out and the sample taken. It prints on the report with a dated schedule of works
• Certificate expiry is held per system. A certificate that has expired, or lapses within 60 days, is flagged
• The register leaves in the owner’s full download of your records, as CSV

Section 03What goes wrong

Every one of these has cost somebody real time. They are cheap to avoid and expensive to unwind.

Section 04Questions

Section 05Related