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Use case

For fire door contractors and installers.

Run site capture, quotes, RAMS, remedials and billing in one joined-up workflow so office teams do not rebuild the job after every visit.

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  • Site capture
  • Quote builder
  • RAMS packs
  • Client-ready PDFs

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Use cases Contractors & installers
Best for

Inspect → quote → deliver teams

Contractors and installers who move from site capture into commercial outputs - quotes, RAMS, sign-off and invoicing - and need those steps to stay connected to the same job record.

Primary gain

Less rekeying after every site visit

Findings captured on site flow directly into quotes and RAMS - the office team does not rebuild the job from scratch each time a visit ends.

Proof point

Client-ready outputs from one record

Inspection report, quote, RAMS, sign-off PDF and invoice - all generated from the same job record without transferring data between tools or files.

Other audience paths

FM & estates Housing providers Care homes All use cases
Covers
Site capture Quote builder RAMS packs Remedials Client-ready PDFs Invoicing
What good looks like for this team

Three things that
change when it works.

Best for contractors who need faster site-to-office handover, cleaner door records and client-ready outputs without the spreadsheet admin.

Site capture — FD-002
Intumescent strip damaged Finding
Photo attached Evidence
Door ID — stable across visits FD-002
Ready to quote — no retyping Captured
Benefit 01
Capture
once.
Inspect on site without rebuilding the job back in the office. Everything captured against a stable door ID - findings, photos, measurements - is available immediately for the next step, without anyone retyping what the site team already recorded.
  • Findings tied to a stable door ID from the first visit
  • Photos and evidence attached at the point of capture
  • Ready to flow into quotes without office re-entry
From finding → output
FD-002 · Strip damaged Finding
Replace intumescent strip ×4 £320
Quote + RAMS generated Approval ready
Benefit 02
Turn findings
into outputs.
Carry findings directly into quotes, RAMS and PDFs. The finding that was flagged on site becomes the quote line item - without the office team manually translating notes into a separate template for each job.
  • Findings map to quote line items automatically
  • RAMS generated from the same job record as the quote
  • PDFs produced without reformatting in Word
Job close-out — Block A
Remedial work completed Done
Sign-off PDF attached Signed
Invoice issued via portal £1,848
Paid — same trail, no chasing Settled
Benefit 03
Close
the loop.
Sign-off, documents and billing sit in the same delivery trail as the inspection that started the job. The client sees the completed work, the sign-off evidence and the invoice together - and pays without the team needing to chase.
  • Sign-off proof attached to the door that needed the work
  • Invoice linked to the same job record as delivery
  • Client portal closes out billing without email follow-up
See the pains this path solves → Common pains for this team
Why teams look for this

Common pains
this use case solves.

If the left column sounds familiar, the right column is what the platform changes for this kind of team.

Challenge
What tends to
break first.
The patterns that slow contractor teams down - usually before anyone names them as a process problem.
Site notes and findings get retyped into quotes and reports back in the office.
The inspection captures the evidence. The office team then manually transfers it into a quote template, a Word document or a spreadsheet - rebuilding the same job from scratch after every visit.
Context gets lost between inspections, RAMS, remedials and final invoicing.
Each stage of the job lives in a different tool or file. By the time invoicing happens, the connection to the original inspection findings is gone - and the audit trail is whoever can piece it back together.
Clients chase for PDFs, sign-off confirmation and billing updates.
When documents and status live in the team's inbox rather than a shared place, every client update is a manual task. The same PDF gets resent. The same status question gets answered. The same invoice gets followed up.
Fit
How Fire Door App
helps this team.
The specific ways the platform addresses each of those patterns for contractor workflows.
Inspection capture is tied to stable door IDs and survives repeat visits.
Every finding, photo and measurement is attached to a door that persists across visits. The office has it immediately - not after someone transcribes their notes. The re-entry pass is gone.
Quote and RAMS generation is linked directly to what was found on site.
Findings become quote line items. RAMS is assembled from the same workscope as the quote. The job does not start over when it moves from site to commercial - it continues from where the inspection left off.
Remedials, installs, PDFs and invoices stay in one audit-friendly record.
From the first inspection through to payment, every step is attached to the same job. The client portal surfaces documents and billing status without the team needing to respond. The record holds together under audit.
The core change
One pass, not three. Capture on site, quote from findings, close out with billing - the same record the whole way through.
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How this usually works

The three parts of the workflow
this team cares about most.

Each stage feeds the next - no re-entry between them.

1
Site
Site
capture
Collect door findings, photos and evidence against stable door IDs - on mobile, at the door, in the order you work. Nothing to transfer when you get back to the office.
  • Findings and photos against a persistent door ID
  • Available to the office immediately after capture
  • Repeat visits add to the same door record
2
Office
Office
follow-through
Build quotes and RAMS from what was captured on site - no retyping, no rebuilding. Findings are already line items; the RAMS assembles from the same workscope as the quote.
  • Findings map to quote line items automatically
  • RAMS generated alongside the quote, not separately
  • Approval-ready PDFs without reformatting in Word
3
Delivery
Delivery
& sign-off
Track remedials, publish outputs and invoice from the same job record that started with the inspection. The client sees evidence, signs off and pays - all in the portal, without the team needing to chase.
  • Remedials tracked against the doors that raised them
  • Sign-off proof attached to the delivery record
  • Invoice issued and paid via the client portal
Platform
Inspections & door register Quotes, RAMS & builder Remedials & scheduling Client portal & billing
Relevant next reads

Guides for the
contractor workflow.

Use these when you want the process detail behind each stage - not just the overview.

Field playbook 7 min read
On-site inspections playbook
Run capture cleanly on site and reduce the post-visit admin that follows. Covers how to structure a site visit so everything the office needs is already attached to the right door when the team gets back.
  • Setting up door IDs before the first visit
  • Capturing findings and photos at the door
  • Leaving the site with a record ready to quote from
Open guide
Workflow guide 6 min read
Findings to quote approval
Move inspection outcomes into approval-ready quotes without losing the trail between them. Covers the journey from flagged finding to signed-off commercial document - without the manual rebuild in the middle.
  • Mapping findings to quote line items
  • Pricing, quantities and descriptions from the record
  • Sending for client approval without starting over
Open guide
Delivery guide 4 min read
RAMS & PDF packs
Bundle RAMS and supporting PDFs into a cleaner client-facing pack. Covers assembling method statements, risk assessments and spec documents into an approval-ready output - from the same source as the quote.
  • Assembling RAMS alongside the workscope
  • PDF formatting for client and site use
  • Keeping RAMS linked to the quote and delivery record
Open guide
More guides available across all platform areas. Browse all resources
Start today

Run one real contractor workflow.
From site capture through to billing.

Capture a live visit, turn the findings into a real quote or RAMS pack, and see how the same record holds together through remedials, sign-off and invoice.

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Site capture Quotes + RAMS Remedials Client portal PDF exports Stripe billing