QR labels on your doors, done once and done right.

Section 01How to do it

1. 01

   Fix the door numbers before you print anything

   The label is only as good as the number under it. Agree the numbering with whoever owns the building, and get it into the register. If the client sends a door schedule, load it first and print from that. Reprinting a block is cheap; renumbering one is not.

2. 02

   Choose the label size for the place

   Labels suit internal doors in dry places. Tape labels suit awkward surfaces, doors that get cleaned hard, or places where a stiff label would be picked at. Both print from the app.

3. 03

   Decide what a scan should show

   Staff scanning to inspect is different from a resident scanning out of curiosity. Where the record holds sensitive detail, protect it with the per-inspection PIN. Do not assume nobody will try.

4. 04

   Place them the same way, clear of the door’s fire parts

   Pick one position and repeat it on every door, so scanning becomes a habit. Keep the label off the intumescent and smoke seals, the certification label and any maker’s markings. Keep it off hinges, closers and ironmongery too. A label over a component can affect how the door performs, and may void its certification. Agree the position against the manufacturer’s guidance and the building owner’s policy before you print a block.

5. 05

   Check on site, not at the desk

   Walk the block and scan every label once. A wrong tag found on the day costs a minute. Found at the next inspection, it costs the trust in the whole register.

Section 02What the app actually does here

• Each door has its own signed tag, so a scan opens exactly one record and cannot be guessed
• Print labels for every door on the inspection, one floor, or only doors never printed. They can go on before the visit
• Labels print as an A4 sheet for an office printer, or as pictures made dot for dot for a label printer: 12 mm tape, or labels from 40 × 30 to 90 × 60 mm
• Scan a door’s code on the dashboard and go straight to its inspection or its open repairs
• You can use the labels already on your doors instead. Choose that in Settings, under QR codes & labels, then scan or type each door’s code
• Our QR labels scan from a phone camera through a short link, with no app to install. Labels already on your doors are read by the scanner inside the app
• A door keeps its tag and its code across re-inspections, so its history builds up on one record
• Fire stopping items have labels of their own, printed the same way as a PDF sheet

Section 03What goes wrong

Every one of these has cost somebody real time. They are cheap to avoid and expensive to unwind.

Section 04Questions

Section 05Related