Four contractors, four systems
Each holds their own evidence in their own format, and the portfolio view is whatever you can assemble by hand.
- Invite them in as inspectors, or import their PDFs. One record either way.
Block & estate management
Many contractors. One record.
You do not do the inspecting, but you answer for it. The problem is not capture — it is that every contractor keeps their evidence in their own system, and yours ends up being an inbox.
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Invite or importPortfolio viewAudit trailMulti-contractorFire risk assessmentHandover archive
01What hurts
Three things that cost you every week.
If none of these is familiar, this probably is not for you — and that is a useful thing to find out on the website rather than three weeks in.
Losing the record at contract end
The contractor leaves and takes the history with them, so the next one starts from nothing.
- The record is in your workspace. Revoke access; keep everything.
Leaseholder questions
One flat, one door, one question — answered by reading a report covering the whole block.
- Per-door records, and per-door reports picked by floorplan.
02How it runs
The shape of the work.
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01
Own the register
Properties and doors are set up in your workspace, so the numbering is yours and it does not change with the contractor.
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02
Bring capture in
Invite contractors as inspectors — native capture, your record — or upload the PDFs from the ones who will not move.
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03
See the whole portfolio
One compliance overview across every block, regardless of who did the work.
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04
Hand over cleanly
When a contract changes, revoke access and take the archive. Nothing walks out of the door with them.
03What it does for you
For a team like yours, Fire Door App can:
- Invite contractors into your workspace as inspectors, keeping the record on your side
- Import an existing PDF inspection report from a contractor who uses their own tools
- Review what was extracted from that PDF before it is committed to your register
- Hold every block’s doors and fire stopping items under one portfolio
- Track remedials and defects as assigned, dated work across every block
- Give each client — a freeholder, a residents’ company — portal logins at no seat cost
- Produce a compliance overview per client, downloadable as PDF or CSV
- Keep an audit trail of record changes, client portal sign-ins and every email sent
- Hold the fire risk assessment for each block beside its fire door and fire stopping records
- Take reports as PDFs, and the whole portfolio’s records as a workspace archive, without a request process
- Run fire stopping in the same account when compartmentation comes up
04
See it in action
See it run for a managing agent.
Many contractors, one record — how work from different suppliers lands in one place your clients can be shown.
Recorded September 2026
What you will see
Keep the system of record — invite inspectors into your workspace, or consolidate PDFs from contractors who keep their own tools into one portfolio-wide audit trail.
Managing agentsConsolidateAudit trail
One of several short walkthroughs — each a real workflow, start to finish. See all walkthroughs →
Recorded in September 2026
The app has been updated since, so some screens may look a little different today.
05What changes
What is different afterwards.
Continuity across contractors
The record outlives the contract, because it was never theirs.
One portfolio view
Not four exports stitched together in a spreadsheet.
Answers per door
A leaseholder question is a record lookup, not a document search.
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See example outputs
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06 Quick questions
What teams like yours ask first.
Q01
What if a contractor refuses to change software?
Keep them on theirs. When they email the PDF, upload it through Import PDF — property, doors, components, pass/fail and notes are extracted for review, and you commit it to your master record. See the import workflow →
Q02
Do the contractors we invite cost us seats?
An inspector working in your workspace is a user. A client you report to is not — their portal logins are never billed as seats.
Q03
Can we scope access per block?
Portal access is per client and covers all of that client’s properties, with its own 2FA. Where different people should see different blocks, set each freeholder or residents’ company up as its own client.
Q04
Can we keep the fire risk assessments here too?
Yes. The fire risk assessment workspace sits on the same subscription, with each premises linked to the block you already hold, and the client reads the issued assessment in their portal. See fire risk assessment →
More detail in the full FAQ
Browse full FAQ
07Other teams
Not quite your shape?
Start today
Consolidate one block. From two contractors.
Invite one inspector and import one PDF from another, against the same building. That is the whole managing-agent problem, in miniature.
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Door record
RAMS
Overview
Invoice