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Fire doors, fire stopping & fire risk assessment, one subscription EU hosted
Compliance notes info@firedoorapp.co.uk
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Compliance notes

What we will and will not claim.

Plenty of software in this sector implies it makes you compliant. It cannot, and neither can we. What the platform does is keep a clear record of what a competent person found, so it holds up when somebody asks. That is a smaller claim, and a true one.

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Supports compliance workflows · Not legal advice · No compliance guarantee

01The golden thread

A usable evidence trail — door by door, over time.

The term comes from the Building Safety Act 2022, where the duty to keep building information usable over time falls on higher-risk buildings. Three properties keep a record usable years later. None of them is a feature you would put on a billboard, and all three are what fails first.

  1. 01

    One record, not five systems

    Inspections, repairs, photos and reports stay on the same door or fire stopping item. The story never splits across emails, spreadsheets and a shared drive.

    Every evidence type on the same recordDocuments generated from the live record, not rebuilt separatelyNo reassembly when somebody asks
  2. 02

    Traceable history

    Each record shows what changed, when, and who changed it. Exports come from the same underlying data as the screen, so a PDF issued last March and the record today tell the same story.

    Dated and attributable per checkRemedials linked to the finding that raised themExports generated from the live record
  3. 03

    Identity that survives time

    A door keeps its ID between visits, and a building keeps its fire stopping register across every survey. That sounds trivial until a second contractor renumbers a block and eighteen months of history stops lining up with anything.

    Stable door and item IDsFloorplan tagging, QR labels or your own codesRepeat visits land on the same record
02Boundaries

Where the software stops and you begin.

This is the section most vendors leave out. It is the one worth reading.

What the platform does
Records what a competent person found, when they found it, and what was done about it — then keeps that record together, dated, attributable and exportable.
What it does not do
It does not certify doors or fire stopping systems, it does not provide legal advice, and it does not guarantee that a building is compliant.
Who decides pass or fail
A competent person, during an inspection. The platform records the outcome of that judgement; it does not make it. The record is evidence, not a verdict.
Who certifies the work
You do, or your installer does. Where a job needs a certificate, that comes from whoever carried out the work and holds the competence to stand behind it. The platform deliberately does not issue one. We are not a certification body, and we do not check anyone’s competence. What it does is hold the proof: what was done, by whom and when, with photos, alongside any certificate you upload.
Who sets the intervals
Your statutory duties and your own fire risk assessment. We do not publish inspection or survey frequencies of our own.
Where responsibility sits
With your organisation. Joined-up records strengthen an evidence trail; they do not transfer a legal duty to a software supplier.
Fire risk assessment
The workspace records a competent assessor’s judgement, section by section, against BS 9792:2025 or PAS 79-1:2020 as the premises type sets, for premises in England and Wales. It does not calculate the risk rating — the assessor enters it — and an issued report is a record of that assessment, not a certificate. The duty to have a suitable and sufficient assessment stays with the responsible person.
Not legal advice.

Nothing on this page is legal advice, and nothing here changes the duties that apply to your buildings. If you need to know what those duties are, ask somebody qualified to tell you — then use this to evidence that you met them.

03The evidence

What you would actually hand over.

Every page below is a genuine output. Open them — no account, no card, no form.

Fire door inspection report
Inspection reportDated · attributable
Component photographs for one door
Photo evidencePer door, per component
Fire stopping survey report
Survey reportRating vs required
Evidence pack
Evidence packPer component, photographed
Portfolio compliance overview
Compliance overviewPortfolio, live
RAMS document
RAMSAgainst the job
Fire risk assessment report
Fire risk assessmentLocked once issued
Dated per check Attributable to a person Photographs attached Remedials linked to findings Reports on demand, records in your archive
04 Compliance questions

The ones that matter legally.

Q01

Where does the legal duty actually come from?

Compliance
In England and Wales, from the Regulatory Reform (Fire Safety) Order 2005 — usually just called the Fire Safety Order, or the RRO. It makes a named responsible person the duty-holder, and Article 17 requires the fire safety provisions in a building, fire doors among them, to be kept under a suitable system of maintenance and in efficient working order. Regulation 10 of the Fire Safety (England) Regulations 2022 sits on top of that for taller residential blocks, adding checks that have to be recorded. The platform is where those records live — the duty itself stays with you.
Q02

What does Regulation 10 require, and does this help?

Compliance
Regulation 10 of the Fire Safety (England) Regulations 2022 applies to multi-occupied residential buildings with a top storey above 11 metres. In those buildings the responsible person must carry out at least quarterly checks of communal fire doors and at least annual checks of flat entrance doors, and keep a record of them — these are best-endeavours visual checks, not full inspections. Fire Door App is built to support that record-keeping: every check is dated, photographed and attributable, and the history stays attached to the individual door. It supports your compliance workflow — it does not certify doors or constitute legal advice.
Q03

Is the platform a compliance guarantee?

Compliance
No. Fire Door App supports compliance workflows and evidence retention — it does not certify doors, provide legal advice, or guarantee regulatory compliance. You remain responsible for ensuring work meets applicable standards.
Q04

What does the golden thread mean in practice here?

Evidence
Three plain things. The door keeps the same identity it had last year. Its history is joined up, not scattered. And what you download matches what is on the screen.
Q05

Will this satisfy our auditor?

Evidence
That is their judgement, not ours. What we can say: every door and item has a dated history that shows who did what. Repairs link back to the faults that raised them. Reports download as PDFs whenever they are asked for, and an owner can download all the records whenever they like.
Q06

Do you align with a particular standard?

Standards
The current standard is BS 8214:2026, which superseded the withdrawn 2016 edition on 31 March 2026. It is a code of practice, not a legal requirement, and it deliberately does not set out a form for an inspection record. What it does say is that inspection should be carried out and recorded regularly, at a frequency your risk assessment sets, and that a maintenance record should cover what changed, who approved it, who carried out the work and why. The inspection structure and the records follow that approach, and reports carry your own methodology wording so you can state the basis you inspected on. We describe the platform as supporting that work, never as certifying it.
Q07

What happens to the evidence if we change supplier?

Handover
It leaves with you. Reports download as PDFs. An owner can also download all the records as spreadsheet (CSV) files, with no request process — always free on the Seat plan, and one a week free on Usage. An evidence trail you cannot take with you is not much of an evidence trail. See reports & exports →
Q08

Where does fire risk assessment fit?

Standards
The fire risk assessment workspace records a competent assessor’s judgement, section by section, against BS 9792:2025 for housing or PAS 79-1:2020 for non-domestic premises, for buildings in England and Wales. It does not calculate the risk rating — the assessor enters it — and the issued report is not a certificate. The duty to have a suitable and sufficient assessment stays with the responsible person. See fire risk assessment →
More detail in the full FAQ Browse full FAQ
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Judge the evidence, not the marketing.

Run a real building through the trial and look at what comes out the other end. That is the only honest way to decide whether the record would hold up for you.

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A door record with its component checklist Door record RAMS document RAMS Portfolio compliance overview Overview Invoice with pay-now link Invoice