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Fire door inspection app

Fire door inspection app and door register.

This is the operational core of the fire door inspection app: property, floor and door structure, field capture, repeat-visit history, QR tags, scans and imported evidence tied back to stable door IDs.

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  • Door register
  • Repeat visits
  • QR tags
  • Photo evidence
  • Floorplans

Want the end-to-end story? How it joins up →

Why teams look at this

Three problems this part of the platform actually solves.

Most teams land here because one of these is already causing friction on site or in the office.

Site structure

Highfield Housing — Block A
L1 L2 L3 L4
Level 1 · 12 doors In progress
Level 2 · 14 doors Complete

Benefit 01

Structure that matches real buildings.

Property, floor and door navigation reduces drift between inspectors and repeat visits. Teams move through buildings the way they actually work, not against a flat context-free list.

  • Property → floor → door hierarchy matches site reality
  • Consistent navigation reduces inspector errors between visits
  • Multi-building portfolios stay organised in one workspace

Door record — FD-002

Gap at head of frame 4 mm
Intumescent strip condition Damaged
Self-closer present Yes
Photos attached 3 photos

Benefit 02

Evidence tied to door IDs.

Findings, notes and photos stay attached to the right door instead of disappearing into ad hoc folders, email threads or unnamed photo libraries that make no sense three months later.

  • Photos linked to the door that was inspected, not the visit
  • Findings persist through handover between inspectors
  • Full per-door history available for audits and outputs

Repeat visit — FD-002

Last inspected Aug 2025
Previous finding Remedial raised
QR scan confirmed Match
Correct door — proceed Verified

Benefit 03

Confidence on repeat visits.

QR tags and scan logs help teams identify the right door more quickly on return visits. Previous findings are already attached, so inspectors do not start from scratch or risk logging against the wrong opening.

  • QR scan confirms door identity before capture begins
  • Prior visit history visible without searching
  • Remedial status carried forward between visits

See the capability detail behind each of these →

What lives in this area
What teams receive

Every inspection produces this. Ready to send.

A BS 8214-aligned report generated from the same record the site team captured on — door IDs, findings, photos and severity in one pack, formatted for clients, reviewers and auditors.

Cover — sample inspection report page

Page 1

Cover

Property Overview — sample inspection report page

Page 2

Property Overview

A full 10-page sample and every other output sit on the example-outputs page →

See the full sample
What lives in this area

The main capabilities teams review before committing.

Start with the capability closest to your current problem, then go deeper via the guides.

Site structure

Highfield Housing Property
Block A · Level 1 Floor
Block A · Level 2 Done
FD-004 · Stairwell S2 Door

Capability 01

Property-floor-door structure

Model the site the way teams move through it, not as a flat list. Property, floor and door navigation keeps large portfolios organised and reduces drift between inspectors.

  • Multi-building portfolios in one workspace
  • Floor grouping matches on-site navigation
  • Door locations persist across visits and outputs
Door register guide

Door record — FD-002

Intumescent strip Damaged
Gap at head of frame 4 mm
Self-closer present Yes
Photos attached 3 photos

Capability 02

Photos, findings & histories

Findings, notes and photos stay attached to the right door, not lost in unnamed folders or a previous inspector's device. The record survives handover between site and office.

  • Photos linked to the door, not the session
  • Full finding history visible per door
  • Record intact through inspector handover
Inspection checklist guide

QR scan — FD-007

Door identity confirmed Match
Last inspected Aug 2025
Previous finding Remedial
Scan log · 3 entries today Active

Capability 03

QR tags & scan logs

QR scans confirm door identity before capture begins, removing the risk of logging against the wrong opening. Scan logs are timestamped per inspector, per visit.

  • Tags linked to a stable door ID
  • Prior findings visible immediately on scan
  • Scan log persists through all return visits
QR tags guide

Floorplan — Level 2

Block A · Level 2 Mapped
Doors on floorplan 14
Imported PDF evidence 2 files
Setup time saved Import done

Capability 04

Floorplans & imports

Use floorplan navigation and imported PDF evidence to speed up setup on buildings already surveyed. Teams orient visually to the site rather than working through a flat list of door IDs.

  • Floorplan shows door positions at a glance
  • Imported PDFs attached to the right door
  • Cuts setup time on returning buildings
Floorplans guide

Followup schedule

Royal Victoria Court Due 14 Jun
Highfield House Completed
St James Tower Due 28 Jun

Capability 05

Followup reminders & scheduling

Set automated reminders for repeat inspections at fixed intervals. Dashboard task assignment keeps the team on schedule without manual chasing.

  • Interval-based repeat-visit scheduling
  • Dashboard task assignment per inspector
  • Reminder history visible per inspection

Followup schedule

Royal Victoria Court Due 14 Jun
Highfield House Completed
St James Tower Due 28 Jun

Capability 06

Clone inspections for repeat buildings

Duplicate an inspection to reuse the door structure and layout for buildings your team returns to. No need to rebuild the same floor-and-door setup twice.

  • Clone door structure in one click
  • Preserves floor grouping and door locations
  • Start a fresh inspection on a familiar layout

Shared link

PIN access enabled Active
PIN: ****7291 Hidden
Last viewed 2 Jun 3 views

Capability 07

PIN-protected inspection links

Share inspection findings via a PIN-protected link. Stakeholders view the report without needing full portal access — ideal for one-off handovers or quick reviews.

  • PIN-protected shareable link per inspection
  • No portal account needed for the recipient
  • Revoke or regenerate PINs anytime

Duplicated inspection

Source · INS-041 Complete
Clone · INS-042 Draft
24 doors copied Ready

Capability 08

Printable door labels with QR codes

Generate printable A4 label sheets with door IDs and QR codes. Apply labels on-site — scanning a code jumps straight to that door record during inspections or remedial visits.

  • A4 label sheets with QR codes and door IDs
  • Scan to jump to the door record on-site
  • Bulk label generation per property or floor
QR door register guide

Each capability has a dedicated guide in the resources library.

Browse all guides
What good looks like

What teams need from this in practice.

Two perspectives on the same question: the team running the work, and the stakeholders reviewing it.

Operationally

What the team needs day to day.

The practical friction points that inspectors and office teams feel on every job.

1

A stable door register the team can trust.

Before deeper workflow features can work, everyone needs to be navigating the same set of door IDs, not building parallel records that drift apart visit by visit.

2

Cleaner repeat-visit capture.

The last inspection history is already attached when a team returns. Inspectors are not starting from a blank slate or trying to recall what they found six months ago.

3

Less time reconciling after the visit.

Photos, findings and locations are captured on site, not transcribed back at the office from notes, WhatsApp photos and memory. The record is done when the inspector leaves.

Commercially

What stakeholders need to see.

The questions buyers, managers and clients ask before committing to rollout.

1

Will it still make sense after multiple inspections?

Records need to hold up over time, not just on the first visit. Stakeholders want confidence that the platform does not degrade into confusion after six months of repeat work.

2

Can different inspectors identify the same door consistently?

Duplicate records and mismatched findings are a real risk when multiple inspectors work the same building. QR tags and stable door IDs are the answer to this question.

3

Does the record support outputs and audits later?

The door register is not just for capture. It has to hold enough evidence to feed quotes, RAMS, remedials and PDF reports without needing to rebuild the job from scratch.

The shared outcome

A door register the whole team trusts — that still makes sense on the fifth visit, to a new inspector, under audit pressure.

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Relevant resources

Guides for this part of the platform.

Use these when you want the rollout and process detail behind the capabilities, not just the overview.

Setup guide 5 min read

Door register & door IDs

Set stable door IDs and location rules before records start to drift. The most important setup step before any other capability makes sense.

  • Naming conventions for door IDs
  • Property and floor structure setup
  • Avoiding duplicate records across visits
Open guide
Navigation guide 4 min read

Floorplans & door navigation

Use floorplans to help teams move through larger sites consistently. Covers uploading plans, mapping doors and navigating during live inspections.

  • Uploading and scaling floorplan images
  • Pinning door IDs to floorplan positions
  • Navigating by floor during on-site capture
Open guide
Capture guide 6 min read

Fire door inspection checklist

Standardise the evidence pack captured against each door. Covers which fields matter, photo standards, and what outputs depend on clean capture.

  • Required fields per door type
  • Photo standards for audit-friendly evidence
  • Findings that trigger remedials downstream
Open guide
Rollout guide 4 min read

QR tags for door registers

Roll out QR tags without losing traceability or access control. Covers printing, placement, scan behaviour and handling damaged or replaced tags.

  • Printing and placing tags on-site
  • Scan-to-door-record linking
  • Handling damaged or missing tags
Open guide

More guides available across all platform areas.

Browse all resources
Use cases that start here

The audiences most likely to start with inspections.

Want the audience view instead of the capability view? Start with the use case closest to your team.

01

For field teams

Contractors & installers

Site capture needs to flow into quotes and RAMS quickly. Clean door records from the inspection become the source for every commercial output that follows.

Why inspections first

Useful when site capture needs to connect directly to quotes, RAMS and remedials without rebuilding the job in the office.

Inspections Quotes + RAMS Remedials
See contractor workflow
02

For estates teams

FM & estates

Repeat visits and clean door histories matter most. FM teams return to the same buildings over long periods, so the record has to hold up across multiple inspectors and many visits.

Why inspections first

Useful when repeat-visit history and consistent door identity across a managed estate are the primary operational concern.

Repeat inspections Audit trails Door histories
See FM workflow
03

For housing providers

Housing providers

Door records need to roll up cleanly across a portfolio. Housing providers need consistent capture across many buildings, with records that support reporting and stakeholder handover.

Why inspections first

Useful when door records need to be consistent enough across a portfolio to support reporting, portal sharing and compliance evidence.

Property records Portfolio reporting Portal sharing
See housing workflow

Don't see your team type? Care homes and hospices also start here.

All audiences Care homes
Start today

Run one real building.
See how it holds together.

Capture a set of doors, produce a real output, and check how the audit trail looks afterwards. No setup cost, no card required.

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Inspections Quotes + RAMS Remedials Client portal PDF exports Stripe billing