Checklist · evidence pack
● capture
Field guide
Standardise the minimum evidence pack per door.
Shared identity, checklist outcomes, severity, notes and photos so every inspector produces comparable records on repeat visits.
Identity
Outcomes
Photos
Audit trail
Comparable records are how quotes, remedials and exports stay honest across inspectors and months.
Four pillars
Door ID + location
Stable scheme · no ad-hoc labels
Checklist order
Same components · same sequence
Outcomes + severity
Shared fail sets · not free text only
Photos + trail
Linked at capture · not loose folders
Timing
Duration on door · proves thoroughness
Overrides
Named waiver · not blank passes
The long guide below walks each pillar with examples and pitfalls.
Train on one sample building — then review exports side by side before you scale headcount.
On record
09:41Opened door · checklist started
09:43Fail logged · hinge line · photo attached
09:45Severity set · action required
09:46Saved · visible in register + exports
09:47Supervisor spot-check logged
10:05Next door opened · same checklist template
That density of timestamps and links is what audit questions usually ask for.
Sparse trails read as rushed — even when the work was fine.
Before you export
Every fail has a photo or explicit waiver rule
Door IDs match floorplan pins and register
Notes are short, factual, not chat
Scroll the guide for FAQ + related workflows
Severity vocabulary matches glossary + quotes
No “TBC” outcomes on life-safety fails
Use the full checklist page for step-by-step detail and related inspection links.
Full guide below
Inspections →
Office QA is cheaper than client rejection — batch-review before the PDF leaves.